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Letting Procedures for Tenants

To view any of the advertised properties you MUST register with us. There is no cost or obligation involved, but we do require a signature. Registration can therefore be done in person in the office, or by fax.

Should you wish to take a property, we require employer's and bank references from each prospective tenant.

Students must also provide proof of their student status and a guarantor – this is a UK-based property owner – who will guarantee the rent.

If you are self-employed, you must provide an additional accountant's or solicitor's reference.

The fees if you take a property (per property):

Registration and viewing - £Nil Refundable damages deposit – equivalent of 4 – 6 weeks' rent First month's rent in advance – this will be calculated pro-rata according to your move-in date.

Referencing and contract fees.
(Based upon monthly rent of the property)

Up to £300	£95.00	£501 to £600	£200.00
VAT	£16.60	VAT	£35.00
Total	£111.60	Total	£235.00

£301 to £400	£125.00	£601 to £700	£220.00
VAT	£21.88	VAT	£38.50
Total	£146.88	Total	£258.50

£401 to £500	£180.00	£701 to £800	£250.00
VAT	£31.50	VAT	£43.75
Total	£211.50	Total	£293.75

£801 to £900	Per person	£70.00
£901 to £1000	Per person	£70.00
	Contract fee + VAT	@ 17.5%

Fees for 1 person on properties from £401 up to £800 will be £70 Referencing + £50 contract fee subject to VAT. An additional charge of £30.00 + VAT will be added to the fee for those persons requiring a guarantor

Independent Letting Agents Tenant’s Guidance Notes

ADMINISTRATION FEE

Once you have selected a property we may ask you to provide an "Administration Fee". This is for the security and covers the cost involved in the administration of setting up the tenancy. IN THE EVENT THAT YOU WITHDRAW FROM THE LET WE RESERVE THE RIGHT TO WITHHOLD THE ADMINISTRATION FEE.

APPLICATION AND REFERENCING

In order for you to be referenced it will be necessary for you to complete an application form. If we are not able to proceed with the Tenancy due to inadequate references the Admin Fee is NOT refundable.

TENANCY AGREEMENT

At the commencement of the Tenancy you will be required to sign a Tenancy Agreement outlining Tenant and Landlord obligations. An administration charge is made for this and subsequent extensions to the agreement.

SECURITY DEPOSIT

Deposits are payable on all tenancies and unless otherwise stated are held by ourselves in the capacity of “Landlord's Agent” against any costs arising as a result of the tenancy.

MOVING IN

On the day that you are due to move in it will be necessary to visit our office in order to sign the Tenancy Agreement and pay your initial monies, which are detailed as follows: one month's rent in advance/security deposit, Administration Fee (already paid)/referencing & Tenancy Agreement charge/inventory fee (contents insurance, if not already held). PAYMENT OF INITIAL MONIES MUST BE BY CASH, BANKER'S DRAFT OR BUILDING SOCIETY CHEQUE.

INVENTORIES

Details of the property contents and a schedule of condition will be prepared. This document will form the basis for any deductions from your security deposit and should be checked with care. Any points about the inventory with which you disagree must be brought to our attention within seven days of the commencement of the let.

TENANTS’ OBLIGATIONS

Minor maintenance such as replacing light bulbs, fuses, tap washers, cleaning gutters and drain blockage etc., are the responsibility of the tenant. It is particularly important that the property is secured and that reasonable steps are taken to avoid the freezing of pipes when absent. It is important to note that the tenant will be bound by the terms and conditions of any head lease covering flats in managed blocks.

UTILITIES

Rentaflat will notify the utility companies and local authority of your details, unless otherwise stated.

LETTING AGENT’S OBLIGATIONS

This is dependent upon the service that we provide the Landlord (ie Full Management, Tenant Introduction or Rent Collection). You will be notified of this at the commencement of your let.

PROPERTY VISITS

If the property is managed by ourselves, we are obliged to conduct periodic inspections. The purpose of these visits is to check the condition of the property, to examine any repairs which have been completed and report to the landlord. A mutually convenient appointment will be arranged in advance.

TELEVISION LICENCE

It is the responsibility of the Tenant to maintain a valid television licence for the property.

TENANTS CONTENTS INSURANCE

The landlord grants the tenancy of the property to the named tenant upon the condition that the tenant holds insurance that the landlord or his agent considers adequate to protect the tenants personal possessions and accidental damage caused by the tenant to the furniture, fixtures and fittings at the property as described in the attached inventory.